Administrative Manager Vacancy In University Of California San Francisco

Hiring Organization / Company: University Of California San Francisco
Basic Salary: To Be Discussed
Employement Type: Full-Time

Job Details:

The Administrative Manager is responsible for managing the administrative services and/or general operations of a school, OR college OR large, multiple or interdisciplinary department(s) within a college, or large or multiple non-academic department(s). Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Responsible for managing, preparing, administering, and directing resources. Reviews and approves recommendations for functional programs. Monitors division and department adherence to the approved budget. Involved in developing, modifying, and executing organizational policies that affect immediate operation(s) and may also have an organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

The Administrative Manager is the Chief Administrative Officer and has an indirect reporting relationship to the Vice Dean for Administration and Finance in the School of Medicine Dean’s Office. The Manager serves in an advisory capacity to the Executive Committees, the faculty and members of the Departments. The Department of Biochemistry & Biophysics has 33 faculty, 161 Academics including PostDocs and Graduate Students, and 59 staff members.

The Administrative Manager is responsible for short and long-range planning to promote the goals of the Department and to maximize utilization of the available resources. The Manager oversees all facets of the administrative operations and assures compliance with University and other applicable policies and regulations. The Manager establishes and implements effective and efficient management systems to ensure that the University and Department goals are met. The Manager serves as a liaison between members of the Department, other departments, University offices and services, as well as individuals and organizations outside UCSF. The Manager establishes and maintains timely and appropriate reporting mechanisms for the Chairs and the Department at large, regarding fiscal, personnel, and other critical management areas. The Manager also serves on department and university advisory committees. The Manager also oversees the Laboratory for Genomic Research (LGR), a new research unit in the Department. The new functional genomics center has hired 2 faculty, 4 Non-Faculty Academics (NFAs), 5 staff positions, and will hire additional 13 positions.

Department Description

The Department of Biochemistry & Biophysics is a large teaching and research department within the School of Medicine. The department offers graduate studies in Biochemistry and Molecular Biology, Cell Biology, Developmental Biology, Systems Biology and Genetics degree programs, in addition to providing courses for medical, dental and pharmacy students. Each program includes interdepartmental faculty representing: the Cancer Center, Medicine, Pharmacy, Physiology, Pediatrics, Microbiology, Pathology, Anatomy, Psychiatry and Neurology departments, as well as our own. In addition to offering course work, the department’s other main goal is to provide an environment where outstanding research in diverse areas of interest is conducted. A close, collaborative spirit among 33 faculty facilitates a research atmosphere that is both productive and exciting. Moreover, many colleagues from other departments have joint appointments with Biochemistry, which forms an added active pool of investigators with whom we closely collaborate.

Required Qualifications

  • Bachelor's degree in Business Administration or related field and at least 8 years of progressively responsible academic, financial management, and human resources management experience or equivalent combination of education and experience and 5 years’ experience hiring and managing high-performing employees
  • Minimum 7 years of experience in administration
  • Thorough knowledge of financial management, strategic planning and organizational development including financial analysis and reporting techniques; human resources and risk management planning; clinical practice management, accounting and payroll
  • Demonstrated skills in budgetary and finance management
  • Proven leadership ability and significant supervisory experience in managing a sizeable group of researchers, technical staff, administrative personnel, etc.
  • Demonstrated working knowledge of Microsoft Excel, Microsoft Word and similar applications such as Hyperion, Cognos and PeopleSoft
  • Excellent analytical skills, including a demonstrated understanding of the concepts of internal control systems; knowledge of generally accepted accounting policies and procedures
  • Thorough knowledge of common organization-specific and other computer application programs
  • Excellent project management skills, including the capability of managing capital projects. Demonstrated ability to participate in and carry out planning and coordination of complex projects with tasks, timelines, exhibiting analytical and decision-making skills
  • Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
  • Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques
  • Excellent judgment and superb interpersonal skills (both verbal and written) to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
  • Excellent ability to establish metrics for department and employee goals
  • Critical thinking paired with strong skills in team work and use of judgment in determining priorities
  • Ability to use tact and diplomacy in planning, problem solving and decision making
  • The ability to communicate effectively with a wide variety of personalities and constituent groups

Preferred Qualifications

  • Graduate degree in business or public administration, finance, organizational development, educational administration, or related field
  • Knowledge of UC policies, procedures and education systems

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.



Job Code and Payroll Title

000548 ADMIN MGR 2

Employee Class





Mission Bay (SF)



Shift Length

8 Hours

Additional Shift Details

Monday - Friday, 8:00 am - 5:00 pm

Job Location Information:
City: San Francisco
State: Ca
Country: Us
Location: San Francisco, Ca 94143

Date Posted: 2021-04-07
Job Listing No# : 35649

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