Hiring Organization / Company: University Of California San Francisco
Basic Salary: To Be Discussed
Employement Type: Full-Time
The Administrative Manager is the Chief Administrative Officer and has an indirect reporting relationship to the Vice Dean for Administration and Finance in the School of Medicine Dean’s Office. The Manager serves in an advisory capacity to the Executive Committees, the faculty and members of the Departments. The Department of Biochemistry & Biophysics has 33 faculty, 161 Academics including PostDocs and Graduate Students, and 59 staff members.
The Administrative Manager is responsible for short and long-range planning to promote the goals of the Department and to maximize utilization of the available resources. The Manager oversees all facets of the administrative operations and assures compliance with University and other applicable policies and regulations. The Manager establishes and implements effective and efficient management systems to ensure that the University and Department goals are met. The Manager serves as a liaison between members of the Department, other departments, University offices and services, as well as individuals and organizations outside UCSF. The Manager establishes and maintains timely and appropriate reporting mechanisms for the Chairs and the Department at large, regarding fiscal, personnel, and other critical management areas. The Manager also serves on department and university advisory committees. The Manager also oversees the Laboratory for Genomic Research (LGR), a new research unit in the Department. The new functional genomics center has hired 2 faculty, 4 Non-Faculty Academics (NFAs), 5 staff positions, and will hire additional 13 positions.
- Bachelor's degree in Business Administration or related field and at least 8 years of progressively responsible academic, financial management, and human resources management experience or equivalent combination of education and experience and 5 years’ experience hiring and managing high-performing employees
- Minimum 7 years of experience in administration
- Thorough knowledge of financial management, strategic planning and organizational development including financial analysis and reporting techniques; human resources and risk management planning; clinical practice management, accounting and payroll
- Demonstrated skills in budgetary and finance management
- Proven leadership ability and significant supervisory experience in managing a sizeable group of researchers, technical staff, administrative personnel, etc.
- Demonstrated working knowledge of Microsoft Excel, Microsoft Word and similar applications such as Hyperion, Cognos and PeopleSoft
- Excellent analytical skills, including a demonstrated understanding of the concepts of internal control systems; knowledge of generally accepted accounting policies and procedures
- Thorough knowledge of common organization-specific and other computer application programs
- Excellent project management skills, including the capability of managing capital projects. Demonstrated ability to participate in and carry out planning and coordination of complex projects with tasks, timelines, exhibiting analytical and decision-making skills
- Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
- Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques
- Excellent judgment and superb interpersonal skills (both verbal and written) to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
- Excellent ability to establish metrics for department and employee goals
- Critical thinking paired with strong skills in team work and use of judgment in determining priorities
- Ability to use tact and diplomacy in planning, problem solving and decision making
- The ability to communicate effectively with a wide variety of personalities and constituent groups
- Graduate degree in business or public administration, finance, organizational development, educational administration, or related field
- Knowledge of UC policies, procedures and education systems
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
Job Code and Payroll Title
Additional Shift Details
Job Location Information:
City: San Francisco
Location: San Francisco, Ca 94143
Date Posted: 2021-04-07
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