Clerk Vacancy In City & County Of San Francisco

Hiring Organization / Company: City & County Of San Francisco
Basic Salary: To Be Discussed
Employement Type: Full-Time



Job Details:

Introduction




1404 Clerk

San Francisco Department of Public Health


**Applicants are encouraged to apply promptly as this recruitment may close at any time, but no earlier than 5:00pm Wednesday, April 14, 2021**

APPOINTMENT TYPE: Temporary Exempt (Category 18). In accordance with San Francisco Charter Section 10.104, exempt employees serve at the discretion of the appointing authority. The duration is up to one year.

The qualified applicant pool resulting from this recruitment may be utilized to fill exempt vacancies at various locations within DPH.

The City and County of San Francisco COVID Command Center (CCC) is transitioning to a long-term staffing model, and we need your help to fill critical positions. We are hiring temporary (up to 12 month) positions to continue and standardize the work performed in our initial disaster response. Shift and location are subject to change depending on the needs of the department- may include weekends.

GENERAL JOB DESCRIPTION: Under general supervision, the 1404 Clerk performs general clerical work of ordinary difficulty and related duties as required. Essential functions include: alphabetical, numerical and/or chronological filing; examining, sorting, indexing, coding and reviewing documents for completeness and accuracy; performing a variety of mathematical computations; operating various types of office equipment; processing and distributing interoffice and U.S. mail; responsibility for explaining and carrying out existing methods and procedures relative to office operations; making routine contacts with other departmental employees and the general public in connection with office operations; and gathering, preparing and maintaining a wide variety of records and reports of some complexity. The 1404 Clerk performs the following essential job functions:

  • Files, maintains and retrieves documents, records and correspondence in accordance with established procedures.
  • Codes and indexes documents, records and correspondence. Methods may include color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access of data.
  • Checks and reviews a variety of documents for completeness and accuracy.
  • Compiles information and data necessary for the preparation of various departmental reports in which judgment may be exercised in the selection of data and materials.
  • Prepares and maintains a variety of reports in which judgment may be exercised in the selection of data and materials.
  • Makes mathematical computations using addition, subtraction, multiplication and division of whole numbers, decimals and fractions.
  • Receives and accounts for moderate amounts of money from the collection of fees and similar sources.
  • Disseminates information and answers inquiries by communicating with the public, departmental personnel and other departments.
  • Operates office equipment, including calculators, photocopying equipment, adding machines, computer terminals, microfiche viewers, fax machines and postage meters.
  • Processes mail: opens, time stamps, sorts and distributes the incoming mail; stuffs and seals envelopes; makes daily pickup and delivery to ensure timely mailing and receipt of mail.

The 1404 Clerk also performs other related duties as assigned.

Minimum Qualifications

EXPERIENCE: One (1) year of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.


SUBSTITUTION:
Any one of the following may substitute for six (6) months of the required experience:
  • Completion of a clerical training program (240 hours); OR
  • 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR
  • Completion of an approved City and County of San Francisco Clerical Administrative training program.
One year of full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring:
  • Bilingual Proficiency: Some positions may require bilingual fluency in English and a variety of languages depending upon the department's bilingual needs. Applicants must indicate on the application form the language(s) in which they claim proficiency.
Verification of Experience: http://sfdhr.org/getting-job#verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
Verification of Education: If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement.
  • Select “Apply” and read and acknowledge the information.
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”.
  • Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Raymond Wang, by telephone at (415) 554-2920, or by email at [email protected]




Job Location Information:
City: San Francisco
State: Ca
Country: Us
Location: San Francisco, Ca

Date Posted: 2021-04-08
Job Listing No# : 35675


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