Hiring Organization / Company: St. Anthony Foundation
Basic Salary: To Be Discussed
Employement Type: Full-Time
Founded in 1950, St. Anthony’s provides food, clothing, shelter, medical care, technology access, addiction recovery services, job training, and other critical resources to people experiencing homelessness and extreme poverty. Every day, with dignity and respect, we support and are supported by thousands of San Franciscans. Join us in creating a future where all people flourish.
Under the direct supervision of the Chief Financial Officer, the Contracts Manager is responsible for creating, examining, preparing, reviewing, sometimes negotiating and monitoring contractual agreements on behalf of St. Anthony Foundation (“Foundation”). This position is responsible for being aware of and staying current with legislative or regulatory issues that may be related to contracts overseen. The Contracts Manager should develop and maintain a database of reliable vendors and, separately, a database of customers and partners. The Contracts Manager will work collaboratively with the Purchasing Manager to optimize vendor engagement and file organization, including electronic and physical documentation.
- Prepare, amend, and revise contracts to a common Foundation template, with principles of clarity and consistency, bounded by current/updated legal contractual guidelines.
- Propose strategies for updating in-place contracts to current, appropriate language and terms, including incorporation of Master Contract or Master Service Agreement approaches for key customers.
- Review service proposals and pricing information for earned income contracts and property leases.
- Collaborate with Purchasing Manager and various directors to review or prepare vendor, legal, construction, and consulting contracts.
- Support Purchasing Manager in reviewing and evaluating multiple vendor bids/RFPs, in accordance with Foundation policy, budget prerogatives, and best practices.
- Manage databases of all contracts (vendor or customer) that Foundation is engaged: purchases, Client Safety Services, Clinic, leases, professional services, consultants, etc.
- Provide summarized contract information for Board Committees at least semi-annually, including contracts in force, dates, terms, amounts, and potential conflicts of interest, if any.
- Work with Purchasing Manager in evaluating vendor proposals to ensure that all Foundation requirements are met.
- Confirm that terms and delivery dates are accurately tracked and incorporated for all services-provided (earned income) contracts.
- Work with legal counsel from time to time to establish common templates for Foundation earned income services contracting and for the leasing of properties.
- Work with Purchasing Manager and senior management to support Foundation managers in areas of contract competence, efficiency, performance, and budget adherence.
- Support Purchase Manager in managing a dynamic vendor management database.
- Evaluate storage of physical documents in main buildings, in accordance with document retention and destruction policies.
- Participate in Enterprise Risk Management program development, implementation and reporting.
- Ensure that the terms of contractual agreements are written clearly in language that is legally binding and in the mutual agreement of the Foundation and the customer or vendor.
- Review contract terms and conditions to verify that they are in compliance with Foundation policies and applicable federal and state regulations.
- Clearly explain contract terminology to customers, peers, management, and other interested parties in simple, everyday language.
- Achieve targeted deadlines for production of new contracts, including short-term and unanticipated deadlines.
- Support organizational policy development, organization and management.
- Ensure that contracts and policies are standardized as to form, readability, and current regulations.
- Develop, maintain and monitor informational channels to Federal, state and city legal updates, regulation compliance including Federally Qualified Health Clinic (FQHC), California state and city Labor Laws, privacy laws, and other laws and regulations that impact contracting or present risk to the Foundation.
- Bachelor’s degree in Business Administration, Accounting, or related field required.
- 4+ years of legal or paralegal experience desired, preferably working directly with contract law.
- Contract drafting, negotiation, training, and general-legal-issue spotting in contracts experience required.
- Ability to work closely with Purchasing Manager, outside legal counsel as necessary, and senior management teams.
- Familiarity with various forms of Service Agreements, Master Service Agreements, Confidentiality Agreements, Non-Disclosure Agreements, Leases, and other contractual templates.
- Ability to train or coach senior management, peers, and other staff in contract development, interpretation and adherence.
- Recent/active knowledge of legally-binding contractual language and terminology in various contexts relevant to this job description.
- Must have knowledge of contract principles, supported by strong organizational, communication, and negotiation skills, and the ability to positively influence multiple organizational levels, across various operational departments.
- Ability to independently create and manage legal documents with tracked changes and version control.
- This is not and will not be a position eligible for remote work.
- Ability to identify, analyze, and suggest solutions for contractual problems and challenges raised by customers or vendors from time to time.
- Excellent interpersonal, presentation and communication skills, including an impeccable mastery of the English language.
- Good organization skills and the ability to multitask on several projects simultaneously.
- Knowledge of negotiation best practices, both in-person and in written form that considers cultural norms and the partner’s perspective.
- Extensive knowledge of contract principles and procedures.
- Excellent administrative skills.
- Excellent written and communication skills.
- Proficient in Microsoft Office Suite.
- Prolonged periods sitting at a desk and working on a computer.
Job Location Information:
City: San Francisco
Location: San Francisco, Ca 94102
Date Posted: 2021-04-07
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