Hiring Organization / Company: Judicial Council Of California
Basic Salary: To Be Discussed
Employement Type: Full-Time
The California Court of Appeal, First Appellate District, located in San Francisco, is accepting applications for a full-time regular Judicial Secretary I, Judicial Secretary II, or Judicial Assistant position in Central Staff. Starting salary and classification will be commensurate with the qualifications of the selected individual.
Under the supervision of the Managing Attorney, the individual in this position will provide a variety of administrative, paralegal, and legal secretarial support services to a specified appellate court justice and the justice’s research attorneys. Applicants invited to an interview will be required to complete a timed, in-house assessment.
Judicial Secretary II is the journey-level class of the Judicial Secretary series. The individual is fully competent to independently perform the full range of administrative and judicial secretarial duties and demonstrate an increasing knowledge of organizational structure and protocol.
Judicial Assistant performs varied, complex and confidential paralegal, legal secretarial, and office administrative assistance.
Judicial Secretary I, Judicial Secretary II, or Judicial Assistant responsibilities include:
- Provide support to appellate court justices, court attorneys, and/or other professional staff in the processing of appeals and writs;
- Prepare final opinions by verifying that all facts referenced in draft opinions are supported by the clerk’s and reporter’s transcripts, administrative record, exhibits, or other documents;
- Verify legal authorities cited in draft opinions using resources found in the law library and computer data bases;
- Edit, proofread, and review draft opinions and court orders for correctness with respect to grammar, spelling, punctuation, content, and organization; conform draft opinions to uniform style using the California Style Manual;
- Organize, maintain and route work, set priorities and follow up to ensure coordination and completion of assigned work; exercise skill in setting priorities that accurately reflect the importance of assigned responsibilities;
- Work closely with Clerk's Office staff to ensure that materials are received and sent out in timely fashion;
- Communicate with the Reporter of Decisions regarding stylistic requirements and content of opinions;
- Track cases for timeliness and coordinate case deadlines with staff attorneys and justices;
- Use word processing programs to prepare and edit documents, including draft opinions;
- Proofread and inspect galley proofs of published opinions for accuracy;
- Answer and screen telephone calls and deliver messages; open and distribute mail;
- May need to transport boxes weighing up to 40 pounds; and
- Perform other related work as assigned.
Judicial Secretary I: Equivalent to graduation from high school and two years of general secretarial or legal processing experience; OR One year as an Appellate Court Records Assistant or two years as an Office Assistant II in the judicial branch.
Judicial Secretary II: Equivalent to graduation from high school and three years of legal secretarial experience; OR Two years as a Judicial Secretary I in the judicial branch.
Judicial Assistant: Equivalent to graduation from high school and six years of legal secretarial experience, including four years of technical legal research;
OR Bachelor's degree and two years of legal secretarial experience, including technical legal research;
Additional directly related experience and/or college-level coursework may be substitled on a year-for-year basis for either of the paths outlined above;
OR One year as a Deputy Clerk; OR two years as a Lead Judicial Secretary or Assistant Deputy Clerk III; OR three years as a Judicial Secretary II with the judicial branch.
Knowledge and Abilities:
For the Judicial Secretary I, Judicial Secretary II, or Judicial Assistant classifications: Must possess superior knowledge of proper English grammar and spelling. Must have knowledge of basic legal concepts, terminology, practices, and procedures. Ability to learn and to use internal databases and advance word processing functions using recent versions of Word. Must be able to work under a variety of deadlines, understand and carry out oral and written directions, and work cooperatively with those contacted in the course of work. Ability to communicate effectively in English, verbally and in writing, maintain confidentiality, and use initiative and independent judgment within established procedural guidelines. Must possess excellent organizational skills and be able to prioritize and coordinate multiple work activities while maintaining accuracy. Must be able to lift 40 pounds.
In addition for the Judicial Assistant classification: Must have knowledge of court procedures, legal cite checking, and familiarity with the California Style Manual and have the ability to work independently with minimal supervision.
Please note: If you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
How To Apply
1. Please click the Apply for Job button to apply online. Please include your response to the supplemental questionnaire and attach your resume.
2. Options for obtaining the employment application:
- Please download a copy from the Careers page on our website under the Tips for Job Application section, or
- Visit the Court of Appeal, First Appellate District, Clerk's Office, 350 McAllister Street, San Francisco, CA 94102 between the hours of 9:00 AM - 4:30 PM, or
- Contact the First District Court of Appeal, Human Resources at 415-865-7369.
Please submit your completed application, response to the supplemental questionnaire, and resume to the following address:
First District Court of Appeal
Attn: Human Resources, Req. #: 5325
350 McAllister Street
San Francisco, CA 94102
The Court of Appeal, First Appellate District provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at 415-865-7369 or Telecommunications Device for the Deaf at 415-865-4272.
This supplemental questionnaire is intended to provide more detailed information about your work experience and training. Your answers will allow us to better assess your qualifications.
1. Please indicate why you believe your experience and skills qualify you for the position. In addition, explain why are you interested in this position.
2. What directly related college-level course work have you completed?
3. Do you have knowledge of legal terminology and cite checking? If so, briefly describe how you acquired this knowledge and how you applied it in your work experience.
4. Have you used Lexis, Westlaw, or law library research? Please specify:
5. Describe your knowledge or experience with the California Rules of Court, Standard California Codes and the California Style Manual.
6. Describe your training and experience in proofreading legal documents.
7. Do you have experience with Word or other word processing software? Please specify:
Pay and Benefits
Highlights of our current benefits package include:
- Health/Dental/Vision benefits program
- CalPERS Retirement Plan
- Choice of Annual Leave or Sick/Vacation Leave
- 13 paid holidays per calendar year
- 1 personal holiday per year
- Transit pass subsidy
- 401(k) and 457 deferred compensation plans
- Employee Assistance Program
- Basic Life and AD&D Insurance
- FlexElect Program
- Long Term Disability (employee paid/optional)
- Group Legal Plan (employee paid/optional)
Equal Employment Opportunity
The First District Court of Appeal is an Equal Opportunity Employer.
Job Location Information:
City: San Francisco
Location: San Francisco, Ca 94102
Date Posted: 2021-04-08
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